How much does catering cost per pax in Malaysia? (2026 guide)

Most companies planning an event ask the same first question: what should catering cost per pax? The honest answer is that it depends on the format. Below are the price bands we see published by caterers in the Klang Valley in 2026, followed by the factors that move a quote up or down.

Typical catering prices per pax in the Klang Valley (2026)

Ranges are indicative, based on starting prices that Klang Valley caterers publish online in 2026. They usually exclude delivery, public holiday surcharges and SST.

What pushes the price up or down

1. Headcount

Fixed costs such as transport, setup and crew are shared across guests. A 30-pax buffet almost always costs more per head than a 300-pax one. Most caterers also set a minimum order.

2. Menu

Chicken and vegetable dishes keep costs down. Prawns, fish fillets, lamb and premium desserts raise them. The number of dishes matters too: going from three mains to five can add a meaningful amount per pax.

3. Service style

Drop-off bento needs no crew. A buffet needs chafing dishes and usually someone to refill and clear. Live stations need chefs on site. Banquet service needs the most people.

4. Location and timing

Distance from the kitchen, difficult building access, early starts, late finishes and public holidays all add cost. Ask whether delivery and surcharges are included before comparing quotes.

How to compare catering quotes fairly

• Check that every quote is for the same number of dishes and drinks.
• Ask what is included: delivery, setup, crew, equipment, cutlery and cleanup.
• Confirm the caterer's halal certification, not just halal ingredients.
• Check the minimum order and the deadline for final headcount.
• Ask whether prices include SST and whether they issue e-invoices.

MBFE Catering prices

Our packages start from RM20 per pax. See packages and prices for every package, or send us your brief for an exact quote.